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[Hiring] Executive Assistant @Swyft

  • PublishedSeptember 26, 2023

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Are you intelligent, fluent in English, highly computer literate and with a positive attitude to life? Want to work from home for an international Silicon Valley based technology company?

Work conditions: Remote working

About us:

Swyft, Inc. seeks a highly self-motivated and energetic professional that is capable of prioritizing tasks and delivering results in the head office of a fast paced, high growth, global technology company. You will be an advanced user of technology, a problem solver, confident in your ability and with excellent organizational and communication skills. Your focus will be to improve the effectiveness and efficiency of the team that you support.

​Swyft, Inc. is a global leader in automated retail with more than 1,000 small self-service retail stores for 20 of the world’s largest brands and retailers including Benefit Cosmetics, CVS, iStore (Apple) & Kraft Heinz. The Executive Assistant will report to the President & Co-Founder and work directly with C-level executives. This is an excellent opportunity for an outstanding individual to join a growing company with competitive compensation. ​

Responsibilities

  • Scheduling meetings, appointments, travel itineraries and events
  • Coordinating executive communications, including inbound and outbound communication and interfacing with clients and business partners
  • Maintaining complex filing systems and databases, document review and preparation
  • Preparing, editing and distributing presentation materials
  • Administration of executive expense reports
  • Assisting HR on onboarding process for new hires
  • Planning and managing for regular board meetings, in-house or off-site activities, including parties, celebrations and conferences
  • Assist our Location Procurement team with management & monthly special reporting as well as document management
  • Upholding a strict level of confidentiality

Requirements

  • Outstanding English communication skills written and verbal (multilingual a plus)
  • Knowledge of office administrator responsibilities, systems and procedures
  • Proficiency in MS Office (MS Excel, PowerPoint, Word, in particular)
  • Knowledge of CRM systems (e.g. Netsuite Financials), Google WorkSpace would be an advantage
  • Attention to detail and problem-solving skills
  • Strong organizational and planning skills in a fast-paced environment
  • A creative mind with an ability to suggest improvements
  • Bachelor’s degree preferred; additional qualification as an Administrative Assistant will be a plus

This is a full-time position.

Swyft, Inc. embraces diversity. We are proud to be an equal opportunity workplace and do not discriminate on the basis of sex, race, color, age, sexual orientation, gender identity, religion, national origin, citizenship, marital status, veteran status, or disability status. Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records.​​

For more information, news and tips for candidates and to apply—please visit www.swyftstore.com 

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